April 23, 2007
Smart ways to use Smart Mailboxes
Posted Apr. 23, ’07, 2:42 PM PT by Scott Silverman
Category | Tips
Our good friend and podcasting-guest Merlin Mann has posted some useful tips on working with Mail.app’s Smart Mailboxes. He calls for the creation of four Smart Mailboxes to ease your mail viewing workflow:
- Flagged messages in the inbox - this mailbox will allow you to flag messages which need attention, preventing important messages from getting buryed.
- Recently viewed - all messages viewed within the last X days.
- Recently sent - all messages sent within the last X days.
- From an Address Book group - all messages from and/or to members of a group in Address Book.
I actually have two of these Smart Mailboxes setup in Mail.app already: flagged messages and those from an Address Book group. I use the flagged messages box all the time to keep track of important emails with airline reservations, login/account information, coupons, schedules, and more. My Address Book group mailboxes track messages from work, family, and other groups I most frequently communicate with. I also love the idea of the “recently viewed” boxes and think they’ll be welcomed additions to my collection.
I would also suggest the creation of a fifth Holy Smart Mailbox titled “Unread Mail.” This box contains all messages marked as unread and is a real life saver when unread messages get buried deep in my inbox. I use it all the time.
[via 43 Folders]
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Uhh, I thing the Unread box was provided by Apple. It's great unless someone set up "Public Folder" on an Exchange Server which is full of meeting notices from 5 years ago. I have some astounding number of "unread messages." If only I could tell Mail to stop looking into that folder...